Privacy Policy for fortinet-accelerate-japan.com
1. Introduction
At fortinet-accelerate-japan.com (“we”, “our”, or “us”), we recognize and respect the importance of your privacy. We are dedicated to protecting the personal data of all users who interact with our website, services, and communications. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with applicable data protection laws, including the European Union’s General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
2. Scope of Policy and Data Controller Role
This Privacy Policy applies to all users of the fortinet-accelerate-japan.com website and any associated services. We act as the data controller in relation to the personal data you provide through our website. As a data controller, we determine the purposes and means of processing your personal information.
3. Categories of Personal Data We Collect
We collect and process different categories of personal data depending on your interactions with our website and services:
a) Usage Data
Information gathered automatically about your use of the website, including your browser type, IP address, geographic location, device identifiers, access times, duration of visit, and pages viewed.
b) Account Data
Data you provide voluntarily when creating an account or registering for events, including your full name, email address, physical address, company name, and phone number.
c) Profile Data
Data related to your user preferences, participation history, purchases, behavioral patterns, and responses to surveys or feedback forms.
d) Communication Data
Records of communications with us, such as support inquiries, responses to outreach, emails, chats, or call records.
e) Technical Data
Information about the devices and systems you use to access our services, including device type, operating system version, system configurations, and browser settings.
f) Transaction Data
Details related to event registrations, purchases, and payments, including billing information, order history, and delivery confirmations.
g) Preference Data
Marketing and communication preferences, opt-in/opt-out statuses, language settings, and declared interests in available products or services.
4. Legal Bases for Processing Personal Data
We rely on the following legal grounds when processing your personal data, as permitted under GDPR:
– Consent: When you provide opt-in consent for marketing emails or other optional data interactions.
– Contractual Necessity: To process transactions or perform services requested by you.
– Legal Obligation: To comply with applicable financial, regulatory, or legal requirements.
– Legitimate Interests: To improve user experience, secure our website, and provide relevant content based on your preferences, provided such processing does not override your data protection rights.
Under the CCPA, our use of personal data may qualify as a “sale” in some jurisdictions. However, we do not sell personal information in the traditional sense and take all steps to honor Do Not Sell My Personal Information requests.
5. Your Rights
Under GDPR and applicable data privacy laws, individuals are entitled to the following rights:
– Right of Access: Obtain confirmation of whether we process your data and request a copy of such information.
– Right to Rectification: Request correction of inaccurate or incomplete personal data.
– Right to Erasure: Request deletion of your personal data, subject to legal limitations.
– Right to Restriction: Restrict the processing of your data in specific circumstances.
– Right to Portability: Ask for your data to be transferred in a structured, commonly used machine-readable format.
– Right to Object: Object to processing based on legitimate interests or profiling.
– Right to Withdraw Consent: At any time, you may withdraw consent for any voluntary data processing.
California residents may also request specific disclosures under the CCPA, limit use of sensitive personal information, and request deletion of what has been collected.
To exercise these rights, you may contact us at [email protected].
6. Security Measures
We employ rigorous technical and organizational safeguards to protect your personal data, including but not limited to:
– Encryption of data in transit and at rest
– Access control protocols and user authentication
– Firewalls and intrusion detection systems
– Secure data backup procedures
– Staff training focused on confidentiality and data protection responsibilities
While no system is fully immune to risks, we take reasonable measures to prevent unauthorized access, disclosure, alteration, or destruction of your personal information.
7. International Transfers
Wherever possible, your data is stored and processed within your region. If personal data is transferred internationally, including to countries without equivalent data protection standards, we implement legal safeguards such as Standard Contractual Clauses to ensure adequate protection consistent with GDPR principles.
For users located outside Japan, particularly in the European Union or United States, we maintain compliance with applicable data transfer mechanisms required by law.
8. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including the following timeframes:
– Usage Data: up to 12 months
– Account Data: for as long as your account remains active and six months post-deactivation
– Profile and Preference Data: up to five years from last interaction
– Communication Data: retained for two years for service quality and compliance
– Transaction Data: seven years to comply with financial regulations
– Technical Data: up to one year for diagnostics and security
Once retention periods expire, data is securely deleted or anonymized.
9. Cookie Policy
Our website uses cookies to enhance your browsing experience and enable essential functionality. Cookies are small text files stored on your device to recognize your browser and deliver tailored information.
Categories of cookies that we use include:
– Essential Cookies: Required for the website to function and cannot be switched off.
– Functional Cookies: Improve usability and personalize content.
– Analytics Cookies: Collect statistical data to help us improve website performance.
– Performance Cookies: Monitor load speeds and technical behavior.
No personally identifiable information is stored in cookies unless explicitly provided by you.
10. Cookie Management and Compliance
You are in control of your cookie preferences. Upon your first visit to fortinet-accelerate-japan.com, a consent banner will appear, allowing you to accept, reject, or customize cookie settings. You may also modify your preferences at any time through the “Cookie Settings” link or through your browser settings.
We honor Do Not Track signals and comply with automated opt-out requests, to the extent required by the CCPA and GDPR.
11. Protection of Children’s Privacy
We do not knowingly collect or solicit personal data from children under the age of 13. If we become aware that such a minor has submitted personal information, we will take prompt steps to delete such data. Parents or guardians who believe their child has provided personal data without consent should contact us at [email protected].
12. Policy Updates
We reserve the right to update this Privacy Policy from time to time to reflect changes in technology, legal requirements, or business practices. Any material changes will be posted to this page and, where appropriate, communicated to you through available contact methods. Continued use of the website after such updates constitutes acknowledgement and agreement to the modified terms.
13. Contact Us
If you have any questions, concerns, or requests related to this Privacy Policy or your personal data, please contact our privacy team at:
Email: [email protected]
Website: https://fortinet-accelerate-japan.com
We are committed to ensuring full compliance with applicable privacy laws and welcome any inquiries or feedback regarding our data protection practices.